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Cover these with students, mentors and parents prior to traveling:

To Travel You Must Have Permission Slips and Information Forms Completed:

  • FIRST Registration
  • FIRST Permission Form
  • Cyber Blue / PMHS Forms
  • Medical release: (Required by both Students and Mentors)
    • Must include a list allergies and medications
    • Insurance name and policy number
    • An emergency contact
    • Parent or guardian signature(s) 
  • Emergency forms: (Required by both Students and Mentors)

    • Parent or guardian name and number
    • Other emergency contact’s name and number
    • Student name
    • Address
    • Number
    • List of any health problems, known allergies, and current medications
  • Permission to Ride With Mentor

Conduct Expected for student safety:

  • School code of conduct applies the entire trip
  • Students Go With The Team, Stay With the Team, Return With The Team
  • Students Must Submit a Written Request to Leave the Event With Anyone
  • Students Must Travel in “3’s”  When Not With the Entire Group
  • No students are allowed to go in mentors room.
  • No Mentors or parents are allowed to go in students rooms.
  • No Girls in Boys Rooms / No Boys in Girls Rooms
  • Students must follow curfew rules in hotels with a bed check done by two mentors.
  • Room checks

Communication Plan:

  • Ensure students have been given travel information and carry it with them
  • Ensure students know what Mentors are traveling and have contact information for them
  • Ensure students know meeting places and times
    • Tweets
    • Texts
    • E-mail
  • Have a “what if” plan- Meeting place and time if separated
  • A Travel Meeting Before Events Will Notify Parents and Students of theDetailed Itinerary of Our Travel Schedule and Emergency Contact Numbers

The Team Will Travel in a Safe and Efficient Method to Demonstrations, Exhibits, Community Events and Competitions

  • School Bus
  • Mentor Vehicles (Driver Record on File)
  • Parent Vehicles
  • Student Drivers
  • Charter Bus

Travel Trailer / Robot Transportation Safety:

The Team Will Transport the Robot and Tools Safely. This Includes:

  • Trailer Safety Check Before Travel (Lights, Tires, Lug Nuts, Wheel Bearings)
  • Trailer Loading Supervised by Mentor
  • All Loads Secured and Confirmed by Mentor
  • Trailer Weight Properly Distributed For the Trailer
  • Trailer Load Checked at Stops to Confirm Secure
  • Spare Tire and Tools in Trailer and Accessible
  • Safety Reflectors in Trailer and Accessible
  • Trailer Doors Locked Except When Loading / Unloading
  • Reflectors and Side Markers on Trailer
  • Team Number on Trailer Roof For Visibility

Safety Rules for the Classroom and Building Space:

  • No students in the build room or robotics classroom without Mentors/Teacher
  • No horseplay or game playing in the lab or classroom
  • Cleanliness guidelines must be followed (drinks, food, trash must be cleaned)
  • Students leaving the classroom / buildroom must sign out to the other team use spaces
  • The main door will be kept locked at all times except for the 15 minutes allotted for students and mentors to arrive
  • The room phone number will be posted on the outside door for late arrivers
  • At Least 2 Students When in the Build / Classroom Space
    • No 1 mentor / 1 Student Allowed
  • A First Aid Kit will be Kept in the Lab and Easily Accessible

Proper Protective Equipment Must Be Worn in the Build Space While Fabricating, Assembling, Practicing Driving, or Working with Electronics. PPE Includes:

  • Safety Glasses
  • Closed-toe Shoes
  • No Loose Clothing / Hair / Jewelry.
  • Hearing Protection

Proper Protective Equipment While in the Welding Station Includes:

  • Gloves
  • Long Sleeves
  • Long Pants
  • Welding Mask
  • The Welding Station Must Have A Curtain and a Ventilator

All Machines are Powerful and Can Quickly and Easily Cause Injury or Damage. You Must Use Proper Protective Equipment and Follow all Safety Rules.

  • Each Machine Will Have a Safety Matrix Displayed That Identifies
    • Who is an Approved Trainer
    • Who is an Approved Operator
    • Who Can Operate with Assistance

The Robot Will Be Designed to be Safe and all FIRST Rules will be Followed. Use Care When Handling the Robot and Watch for:

  • Electronics / Power Sources / Static Discharge
  • Pneumatics
  • Sharp Edges
  • Pinch Points
  • Safety Latches
  • Spinning Wheels
  • The Robot Will Be DISABLED When Anyone is Working on it.

At Competitions, the Team Will be Safe By

  • Limited Number of People in Pits at a Time
  • Safety Glasses Must be Worn in Pits at all Times
  • Stay Neat and Organized in the Pits
  • Stay Neat and Organized in the Stands
  • Bend With the Knees When Lifting
  • 2 People Lift / Place the Robot
  • Velcro on Robot and Cart to Keep Robot Stable
  • Safety Captain In the Pit at all Times
  • A Safe Haven Will Be Identified (1 or 2) In Case of Emergencies
  • 2 First Aid Kits – 1 in the Pit and in the Stands
  • Wearing “234” Gear to Clearly Identify Team Affiliation

The Team Will Follow Basic Safety Guidelines and Identify a SAFE HAVEN for Events:

  • For Injury
    • Stabilize Injury
    • Seek Help From a Mentor, Adult, or Volunteer
    • Notify a Cyber Blue Mentor as Soon as Possible
  • For Emergency
    • Meet at Designated Safe Haven (Stands or Pit)
    • Stay With Team / Mentors
    • Follow Instructions from Event Officials or Law Enforcement
    • Communicate with Other Group to Coordinate Single SAFE HAVEN
    • Stay Safe and Secure – Don’t Panic