Cover these with students, mentors and parents prior to traveling:
To Travel You Must Have Permission Slips and Information Forms Completed:
- FIRST Registration
- FIRST Permission Form
- Cyber Blue / PMHS Forms
- Medical release: (Required by both Students and Mentors)
- Must include a list allergies and medications
- Insurance name and policy number
- An emergency contact
- Parent or guardian signature(s)
Emergency forms: (Required by both Students and Mentors)
- Parent or guardian name and number
- Other emergency contact’s name and number
- Student name
- List of any health problems, known allergies, and current medications
- Permission to Ride With Mentor
Conduct Expected for student safety:
- School code of conduct applies the entire trip
- Students Go With The Team, Stay With the Team, Return With The Team
- Students Must Submit a Written Request to Leave the Event With Anyone
- Students Must Travel in “3’s” When Not With the Entire Group
- No students are allowed to go in mentors room.
- No Mentors or parents are allowed to go in students rooms.
- No Girls in Boys Rooms / No Boys in Girls Rooms
- Students must follow curfew rules in hotels with a bed check done by two mentors.
- Room checks
- Ensure students have been given travel information and carry it with them
- Ensure students know what Mentors are traveling and have contact information for them
- Ensure students know meeting places and times
- Have a “what if” plan- Meeting place and time if separated
- A Travel Meeting Before Events Will Notify Parents and Students of theDetailed Itinerary of Our Travel Schedule and Emergency Contact Numbers
Questions you might want to ask:
- Inside doors
- Continental breakfast
- Time of breakfast
- Mall/other food sources in walking distance
- Conference room
- Group discounts
- Complimentary room for bus driver
Look at the food options that are close to the venue.
- What is the cost
- Stadium prices
- Nearby fast food
- Box lunches (frequently offered by regional venue*)
- Picnic outside venue
Go to areas with multiple restaurants so that you can spread out among them for faster service.
*Must pre-order at the event
Materials to Take to Competitions
What to take with you
- SAFETY GLASSES!
- No heavy machinery may be carried into competitions (consult FIRSTcompetition manual).
- Take extra subassembly parts (consult FIRST competition manual for legal amount).
- Take tools that were used in robot construction.
- Check for availability of machine shop at the competition.
- Take a tool box to have your tools easily organized.
- Take pit display materials to advertise your team and assist with judge presentations.
- SAFETY GLASSES!
- Charter bus
- School bus
- Mentor cars, depending on township rules
- Look at distance and number of people travelling
- Get 2-3 quotes for plane/charter bus
- Carpool with other FIRST teams going to the same place